Office of the Registrar
Grade Entry
Page Content
Spring 2025 Grade Entry Schedule
| Session | Roster Type | Available for Grade Entry | Posting Deadline | Notification to Students |
|---|---|---|---|---|
| Intersession | Final | January 15 | January 29 5:00pm | January 30 |
| Session I and CE2 | Not Attending | January 21 |
January 23 5:00pm |
Nightly |
| Final | March 12 | March 19 5:00pm |
March 19 | |
| Regular and CE1 | Not Attending | January 21 | January 24 5:00pm | Nightly |
| Interim | February 24 | March 7 5:00pm |
Nightly | |
| Final | April 28 |
May 12 |
May 14 | |
| Session II and CE3 | Not Attending | March 18 | March 20 5:00pm |
Nightly |
| Final | April 28 | May 12 11:00am |
May 14 |
Grade Roster Types
Not Attending
The Not Attending roster is designed to make sure that students are attending the classes and sections they are officially enrolled in. It is visible only in SOAR and is not shown on students' official transcripts. Grade changes are not necessary on the Not Attending roster.
Interim
Interim grades provide feedback to students and their advisors about how they are doing early in the class, which can help them make changes if needed to improve their performance. Interim grades are visible only in SOAR and are not shown on students' official transcripts. Grade changes are not necessary on the Interim roster.
Final
The Final roster is the official record of students' academic performance in their classes and will be shown on their official transcripts.
Grade Entry Instructions
Grade rosters are available via the SOAR Faculty Center according to the schedule above. Instructions for entering grades for interim and/or final grade rosters are available in the instruction guide.
Grade Import Instructions
Faculty also have the option to import their grades from a Comma Separated file (*.csv). Below are instructions for both Windows and Macs.
Import grades with Windows computer (4-pg PDF)
Import grades with with Mac computer (4-pg PDF)
Grade Entry Policies
Students Not Enrolled But Attending Class
A student not on the roster is not officially enrolled. Please use your SOAR rosters to verify that the students attending your class are all officially enrolled. If a student is not on your roster, please do not allow him/her to attend your class until he/she provides documentation verifying enrollment. Submitting the student's name to the Registrar's Office will not add the student to the class. The student must complete a Permission to Add form and submit it to the Registrar's Office.
Students Not Attending Class (NA Grade)
To comply with U.S. Department of Education regulations, the University must identify students who are not attending class. A grade of NA (Not Attending) should be issued to any student listed on the roster that did not attend the class or that who stopped attending prior to graded assignments. Non-compliance with this policy will jeopardize federal funding for financial aid.
The Registrar's and Financial Aid offices will send correspondence to all students not attending classes. Students have the responsibility to withdraw from these classes by completing a Drop Form or withdrawing from the University. Failure to do so will result in a grade of "F" or "NA" for each class the student did not attend.